Administrative & Executive Assistant – Part-Time

Job Description:

• Monitor and organize the owner's business inbox
• Identify and prioritize urgent emails, outstanding communications, pending responses, and follow-ups
• Draft or send routine email responses when authorized
• Provide general administrative and executive support across varied business tasks
• Maintain accurate records, trackers, and digital documentation
• Manage assigned tasks, follow-ups, and deadlines
• Follow established workflows and procedures
• Organize information and coordinate routine operational activities
• Identify missing information, potential issues, and process improvement opportunities
• Monitor client account inboxes and identify incoming supplier invoices
• Forward invoices to bookkeeping software using established procedures
• Maintain organized financial-document handling processes
• Perform basic Xero and finance administration, including statement reviews, remittance updates, transaction cross-checking, and reconciliation-related tasks
• Identify discrepancies and escalate them for review
• Monitor client identification records, expiration dates, risk assessments, and compliance deadlines
• Maintain compliance records and administrative trackers
• Follow AML and client-administration procedures
• Handle confidential client and financial information responsibly
• Assist with additional executive, administrative, and practice-support tasks
• Learn new software, systems, and internal procedures
• Provide timely updates on progress, outstanding items, and potential issues

Requirements:

• Previous administrative, executive assistant, office administration, or business support experience required
• Strong written English and professional email communication skills required
• Excellent organizational skills and attention to detail required
• Ability to learn new systems, software, and procedures quickly required
• Strong initiative, follow-through, and problem-solving skills required
• Good time management and ability to manage multiple tasks and deadlines required
• Ability to work independently and follow documented procedures required
• Experience with email and inbox management preferred
• Familiarity with Xero or other bookkeeping platforms preferred, but not mandatory
• Experience with invoice administration, supplier statements, or basic finance support preferred
• Experience supporting UK businesses or professional services practices is a plus
• Familiarity with GDPR, AML administration, or compliance tracking is a plus
• Understanding of confidentiality and appropriate handling of financial and client information required
• Microsoft Outlook / Email Platforms
• Microsoft Teams
• Microsoft Excel / Google Sheets
• Microsoft Office / Google Workspace
• Remote Desktop Systems
• Other client-specific business applications as required
• Strong written and spoken English required
• Availability for 10 contracted hours per week, Monday through Friday, during early morning UK time
• Contractors will operate under a Master Services Agreement and a Statement of Work

Benefits:

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• Hours likely to increase based on performance and workload