Job Description: Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies Prepare and send client invoices on time and follow up until payment is received Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy Manage payment follow-ups across all outstanding invoices Monitor and manage financial inboxes, triaging emails and responding or escalating as needed Track incoming and outgoing payments and flag anomalies to leadership Maintain clean, organised records inside Xero and supporting tools such as Airtable, ClickUp, and Notion Coordinate with Customer Success and Talent Acquisition to align billing with active placements and contracts Produce weekly financial snapshots and summary reports for internal review Proactively flag cash flow risks, overdue accounts, and irregularities Requirements: Strong written and spoken English — professional communication across all channels Proven experience working with Xero (non-negotiable) Obsessive attention to detail — numbers must balance, always Experience managing invoicing workflows, accounts receivable, and financial reconciliation Comfortable managing multiple financial thre and deadlines simultaneously without losing accuracy Highly organised with strong inbox and task management habits Discreet and trustworthy when handling sensitive financial information Comfortable working remotely in a fast-paced, lean team environment Available during European business hours (CET) Background in finance, accounting, bookkeeping, or a related field is a strong plus Benefits: Fully remote position Work with fast-growing DTC and eCommerce brands Structured systems and workflows Opportunity to grow within the company as the team expands
